Poland — with its rich history, charming cities, and academic and professional opportunities — is becoming a top destination for Indian travelers. Whether you’re heading for a vacation, university, or a new job, getting your Poland visa right is the first and most important step.

Here’s everything Indian nationals need to know about the Poland visa application process — including official booking portals, visa types, and an important warning: Do NOT use agents.

🚨 Say NO to Agents & Travel Consultants

The Embassy of Poland in New Delhi and the Consulate General in Mumbai have issued a clear warning:

“We do not cooperate with external companies.”

That means travel agents, visa consultants, or intermediaries cannot help you get a visa faster or easier. Any service promising guaranteed approvals or special appointments is misleading and unauthorized.

Applying through agents not only wastes your money but also increases your risk of falling victim to fraud.

⚠️ No Direct Embassy Appointments

The Embassy and Consulate do not schedule visa appointments directly. All appointments must be made through the official online portals depending on your visa type:

Booking through agents or third-party websites does not increase your chances of getting an appointment or approval.

✍️ The Correct Visa Application Process

✅ For Work & Study (National Visa Type D)

  1. Go to the official e-Konsulat portal

  2. Choose your language

  3. Select “India – Embassy in New Delhi” or “Consulate General in Mumbai”

  4. Select: “National Visa – Register Form”

  5. Fill the form online, print it, and wait for appointment allocation

  6. Submit documents in person via VFS Global

✅ For Schengen (Tourist/Business) and Other Visas

  1. Visit the VFS Poland India website

  2. Book an appointment and prepare your documents

  3. Attend your appointment at the nearest VFS application center

📅 How Visa Appointments Work

  • Work Visa Slots:
    Appointments are assigned via an electronic draw system.
    After completing the e-Konsulat form, applicants wait for confirmation via email/SMS.

  • Study Visa Slots:
    Allotted on a first-come, first-served basis. Weekly slots are released, and quick action is key.

📩 All updates are sent to the contact details you provide during registration. Make sure your email and phone number are accurate and regularly monitored.

📝 Stick to the Official Checklist

Do not submit any extra documents unless specifically requested. The consulate and VFS centers only require what’s listed on their official websites. Anything additional may slow down your application.

🇵🇱 Types of Poland Visas for Indian Nationals

Here’s a breakdown of the most common Polish visa categories for Indian citizens:

1. Schengen Visa (Type C)

  • Short-term stay (up to 90 days in 180 days)

  • For tourism, business trips, or visiting family

  • Apply via VFS Global

  • Requires travel insurance, proof of accommodation, and return ticket

2. National Visa (Type D – Work)

  • Long-term visa for employment in Poland

  • Requires a valid Polish work permit or job offer

  • Apply via e-Konsulat ➤ Submit via VFS

  • Mandatory in-person appointment

  • Usually valid for up to one year (renewable)

3. National Visa (Type D – Study)

  • For students enrolled in a recognized Polish university

  • Requires proof of admission, financial means, and accommodation

  • Apply through e-Konsulat ➤ Submit via VFS

  • Often valid for the duration of your course

4. National Visa (Type D – Other)

  • Issued for family reunification, volunteering, research, or religious purposes

  • Application through VFS Global

  • Visa validity depends on the nature of the stay

🚫 Why You Should Avoid Using Visa Agents

Here’s why applying directly is your best bet:

  • No priority access: Agents cannot influence appointment dates or outcomes

  • Only consular staff decide visa approvals

  • Avoid overcharging: Many intermediaries offer false promises and high fees

  • Stay safe: Prevent scams and fraudulent paperwork that could damage your chances

✅ Final Tips for Indian Applicants

  • Apply early: Especially for work and student visas, due to limited slots

  • Double-check all requirements on the Embassy’s or VFS site

  • Avoid shortcuts: Stick to official portals only

  • Monitor email and SMS for any updates regarding your application

✈️ Ready for Poland?

By following the official process and avoiding unauthorized agents, you can apply confidently and increase your chances of a smooth visa journey. Whether you’re dreaming of Poland’s historic cities, educational institutions, or work opportunities — success starts with the right steps.

Safe travels and good luck with your visa!